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Legal Assistant

Job ID:
Job Type:
Full Time
Toronto, Ontario, Canada
Job Category:
Administration / Clerical
OMERS OAC Office of the Chief Legal Officer
Closing Date:
March 29, 2019

Why join us?

Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with $97 billion in net assets as at December 31, 2018. A jointly sponsored pension plan, with 1,000 participating employers, OMERS invests and administers pensions on behalf of almost half a million active and retired members. OMERS members include union and non-union employees of municipalities, school boards, transit systems, electrical utilities, emergency services and children’s aid societies across Ontario. Contributions are funded equally by members and employers. OMERS has employees in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe – originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.

The Legal Assistant will provide assistance and support to the Pension Legal Team on all matters related to the smooth and successful functioning of the team. You may also be called on to assist and support the Corporate Legal Team. The Legal Assistant will work independently and perform duties with minimum supervision in accordance with general instructions including document and presentation preparation management, and administrative support for the team.

The strictly confidential nature of many activities will require the Legal Assistant to exercise high co-ordination, judgment and initiative to support multiple, complex activities on behalf of the OMERS Legal Team.

As a member of this team, you will be responsible for:

• Providing document preparation support, including advanced word processing, advanced PowerPoint presentations and Excel spreadsheets. Effectively editing, revising, formatting and proofreading documents. Proactively assisting in the preparation of routine correspondence, meeting materials, and reports as required.
• Completing filing and other correspondence with pension and tax regulators.
• Establishing the agenda for meetings, oversees distribution of agenda package, and making all necessary meeting room bookings and catering arrangements required for these meetings.
• Assisting legal team in coordinating meetings, travel arrangements, calendar management and other administrative needs.
• Maintaining legal invoice tracking system and processing invoices and expenses as required
• Researching information as requested and assisting with special projects as requested by the Legal team.
• Working independently and performing duties with minimal supervision.

To succeed in this role, you:

• A minimum of 5 years of legal experience working in a progressive secretarial and administrative environment.
• Demonstrated ability to meet deadlines and to work with minimal supervision.
• High proficiency in MS Word, PowerPoint, SharePoint, Serengeti, Excel and iManage.
• Ability to co-ordinate multiple tasks with a high level of initiative and ability to work well with minimum direction.
• Ability to work under pressure to meet deadlines and coordinate multiple tasks with a high level of initiative.
• Strong interpersonal skills and the ability to exercise good judgment, tact and discretion.
• Demonstrated ability to work as a team player, in a professional and courteous manner.
• Excellent communication skills, written and verbal.
• Demonstrated organizational skills and strong attention to detail.
• Experience in the pension field would be considered an asset.

Our story:

OMERS is committed to having a workforce that reflects the communities in which we live and work. Diversity and Inclusion at OMERS means we respect and value the broadest range of experiences, geographies, gender, ethnicities and perspectives as key elements of our culture.

We are an equal opportunity employer committed to a barrier-free recruitment and selection process. If contacted for an employment opportunity, please advise if you require accommodation.


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