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Administrative Assistant

Job ID:
Job Type:
Full Time
Toronto, Ontario, Canada
Job Category:
Administration / Clerical
Closing Date:
February 15, 2019

Why join us?

We are looking for a highly motivated Administrative Assistant to join our Design & Construction team in Toronto. In this role, you will be the face of the group, the first point of contact, and our main trustee. This position reports to the Vice President, Design & Construction.

You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

As a member of this team, you will be responsible for:

• Coordinating travel arrangements and maintaining schedules and appointments for the team
• Preparing correspondence, making distribution copies and coordinating sending of documents and reports
• Liaising with multiple business groups including however not limited to the following; Legal, Marketing, Investments, Office Services, Accounts Payable, and Payroll
• Photocopying, faxing, scanning, filing, as well as date stamping and prioritizing of mail for the team
• Understanding of and running a variety of financial reports in JDE and internal accounting tools(OASIS/OXBIZ )
• Preparing cheque requisitions and accounting cost allocations; as well as processing invoices in JDE
• Compiling and submitting expenses on behalf of the team
• Assisting in preparation of budgets

To succeed in this role, you:

• Possess a post-secondary education
• Have a minimum of 3-5 years of demonstrated experience in a similar role
• Detailed oriented with excellent organizational and problem solving skills
• Have excellent interpersonal and communication skills
• Have proven ability to work with internal and external stakeholders at all levels of management
• Possess proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Basic understanding of financial reporting
• Thrive in organizations that constantly evolve and adapt
• Embrace collaborative sharing of knowledge within a team environment
• Driven to achieving results and continuously striving to deliver the highest performance through creative thinking

Our story:

OMERS is one of Canada’s leading pension funds. We invest over $85 billion for more than 470,000 plan members and their families. Our investment professionals use a direct-drive, active management strategy to invest in public and private markets from our offices in Toronto, New York, London and Sydney. We are committed to earning superior returns by attracting world-class investors and by building a culture of excellence.

Established in 1960, Oxford Properties Group is the real estate arm of OMERS, one of Canada’s largest pension funds with over $85 billion in assets. Today, Oxford is a global platform for real estate investment, development and management, with over 2,000 employees and over $45 billion of assets that it manages for OMERS and on behalf of its co-owners and investment partners. Headquartered in Toronto, Oxford has regional offices in Calgary, New York, Boston, Washington, DC, Singapore, Sydney and London, each with a team of talented professionals with deep real estate expertise and local market insight. For more information about us visit www.oxfordproperties.com.

OMERS is committed to having a workforce that reflects the communities in which we live and work. Diversity and Inclusion at OMERS means we respect and value the broadest range of experiences, geographies, gender, ethnicities and perspectives as key elements of our culture. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. If contacted for an employment opportunity, please advise if you require accommodation.

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